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Administration Assistant – Job DescriptionDetailed below are the types of tasks that are undertaken on a weekly, half termly, termly andannual basis. Dynamicmotif Dance & Performing Arts Academy runs very much like a school wherethere are busy periods (especially on the lead up to our Showcase, Recital and Examinationsessions). Hours can fluctuate but can be carried out in your own time as long as our specificdeadlines are met.It is expected that you will provide your own equipment needed to fulfil the roles below.Wage Rate: £10.50phContract Terms: Self Employed/Freelance AgreementNew Registrations - WeeklyAdd to All Pupil Master spreadsheetUpdate - Main sheet and Class sheet (if known)Send Facebook parent group invite emailSend ICP (Individual Care Plan) Form, if requiredSend Jackie/Tom notification emailUpdate Registers – Half TermlyAmend DatesAdd new telephone numbers, photo consent and medical conditionsEmail to teachersEnd of Year Certificates/Christmas presents – TermlyUpdate sheet in All Pupil Master spreadsheet. Use Class sheet, then reformat so each pupil has a single record. It is sorted by the first class the pupil attends in a week (Monday being first day).Prepare BOPA/Show information – Twice yearlyUpdate BOPA Application detailsAdd list of Chaperones, including Name, house number and postcode, licence expiry date and local authority.Add summary of pupil list. It is summarised by age, gender and SEN.Produce Pupil list for show folder - gender, name, contact number, date of birth, age on day of performance, age group, medical conditions, and ICP flag.Prepare Sign in sheets – pupil and chaperonesUpdate show folderAnnual Showcase & Recital organising (Twice Yearly):Performance Planning o Chaperone planning o Running orders o Quick changesUpdate Chaperone List – as requiredUpdate classes associated to Chaperone on summary spreadsheetSend out T-Shirt form email – twice yearly, new chaperonesSend out recruitment emails – yearlySend out availability form emails – twice yearlyUpdate ICP (Individual Care Plans) – as requiredAdd new and inform teachers as requiredPerform review – YearlyExaminations - YearlyWrite up assessment sheetsUse All pupil Master Spreadsheet to obtain age, on date of examAdd IDTA pins or date of birth to examination timetable.Update IDTA pins tab on master spreadsheet, once results receivedGeneral Admin/Emails – As requiredEmails for teachers: Use All Pupil class list sheet to gather specific email addresses by class. e.g. Teacher cover emails and special eventsEmails for parents: Respond to questions, update Pupil records when parents email me changesJob Type: FreelanceSalary: £10.50 per hourExpected hours: 5 – 10 per weekBenefits:Company eventsEmployee discountEmployee mentoring programmeFlexitimeReferral programmeWork from homeSchedule:FlexitimeSupplemental pay types:Performance bonusEducation:A-Level or equivalent (preferred)Experience:Customer service: 1 year (preferred)Administrative experience: 1 year (preferred)Language:English (required)Work Location: Hybrid remote in DerbyApplication deadline: 02/09/2023Reference ID: ADMIN2023Expected start date: 01/09/2023