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HR AdministratorLocation: Kenley, Surrey / HybridSalary: £25,000 - £30,000Hours: Monday - Friday 9.00am - 5.00pm (Mon, Tue & Thu in the office, Wed & Fri work from home with some flexibility required)The RoleOwnLife Group is an independent organisation committed to providing children and young people with a caring environment in which they can achieve independence and fulfil their personal goals. We provide support to children and young people in our residential homes, semi-independent and outreach units based across South East London.We have an exciting opportunity for an HR Administrator to join our team at our Head Office in Kenley where free on-street parking is available, as well as a flexibility to work from home.In this role you will provide a professional HR administrative service to the organisation, including:Recruitment (For first few months, the main focus of this role will be recruitment)To support the recruitment process in line with the Company’s Safer Recruitment Policy (training will be provided)To support the Company’s on-boarding programmes for new startersTo ensure all required documentation is received and filed within the Company’s timescalesTo log annual leave and sickness absence and inform Payroll within approved deadlinesTo create and maintain staff and agency profilesTo maintain filing systems, including archiving personnel records in accordance with HMRC and GDPR guidelinesTo co-ordinate relevant paperwork for all starters, leavers and transfers for monthly payroll processingTo produce letters and documents relating to all staff in accordance with company standardsTo ensure all staff appraisal documentation is sent to Managers for completion in September each year, and follow up to ensure they are returned by set deadlinesTo co-ordinate disciplinary and welfare paperwork in conjunction with the HR ManagerTo manage the recruitment journey for all new applicants by using Onboarding Tracker for all pre employment checks and New starter Actions on applicants’ first day (refer to Tracker)DBS ManagementTo maintain the Company’s DBS platformTo ensure update subscriptions are maintainedTo carry out DBS audits as directed by the HR ManagerTo update and maintain the Single Central RecordTo carry out 6 monthly DBS Update checks when they fall dueTraining and developmentTo update and implement the Core Development Programme in conjunction with the HR ManagerTo allocate relevant Core Development training to each employee as required, liaising with Managers to ensure cover is maintained at all times, and communicate with employees regarding their training allocationTo maintain the Company’s training matrixTo identify and implement individual staff training needs in conjunction with the HR ManagerTo identify suitable training companies and venuesTo obtain confirmation of completed courses and place certificates on fileTo assign online training courses as requiredTo support staff where necessary to access their training accountTo book venues, equipment and refreshments for face-to-face training sessionsTo issue Training Cost Agreements to relevant staffTo carry out inductions for new starters at Head OfficeTo liaise with the Quality Assurance Consultant to ensure the company complies with Ofsted regulations around training and recruitment.Finance and PayrollTo inform payroll of any changes that will affect staff pay in line with cut off datesTo work in conjunction with Accounts/Payroll Department to ensure agency profiles are received, completed, and on file.Other miscellaneous dutiesTo update the HR Planner daily with any changes and circulate every Friday to the HR Manager, Finance Director and Operations ManagerTo assist the HR Manager in quarterly auditsTo assist the HR Manager with updating and distributing policies, procedures and processesTo assist staff where necessary to access and manage their OwnLife mailbox, Egress and Charms accountsTo answer the phone and distribute calls appropriately where necessaryTo contribute to the communication logTo provide cover for, and/or assistance to, other members of the Head Office administration team as requiredTo open the office when required, and ensure the telephone night service is turned off promptly by 9amTo ensure office is secure and the night service is turned on when leaving at the end of the day, when requiredTo undertake any other reasonable tasks/ad-hoc projects as requested by the HR Manager.Ideally, your skills and experience will include:Previous experience in an HR Administration positionExperience in advising managers and staff across a range of HR policies and proceduresCPID Level 3 or working towardsGood understanding of employment legislationExposure to Microsoft Office packages – Word, Excel and PowerPointSuperb attention to detailAble to work under pressure and to prioritise workload to ensure deadlines are met.If you have the above skills and experience then please apply today - this is such an incredible opportunity.OwnLife Group is committed to the safeguarding and welfare of children and young people and expects all of its employees to share this commitment. This post is exempt under the Rehabilitation of Offenders Act 1974 and the successful applicant will be subject to an enhanced check by the Disclosure & Barring Service.Job Types: Permanent, Full-timeSalary: £25,000.00-£30,000.00 per yearBenefits:Bereavement leaveCompany pensionFree parkingWork from homeSchedule:Monday to FridayExperience:Human resources: 1 year (required)Work authorisation:United Kingdom (required)Work Location: In personReference ID: HRA