Job descriptionWe are a technology company that is transforming operations at sea to enable people and the planet to thrive. We are open-minded and fearless in our approach to innovation and don't believe in boundaries. We challenge everything and have massive ambitions to drag aging industries into the tech era. We take safety, equality and education very seriously, and our responsibilities don't stop at our front door. Our business is built on the belief that there's definitely a more environmentally responsible way to operate at sea. We only employ the best people. People with a desire for excellence, a curious nature, people who are thoughtful, humble, collaborative and accountable. We reward our people well. Beyond what's usually considered to be the 'market average'. The opportunities for people in our business can be limitless, spanning a multitude of disciplines and open to all, regardless of background and experience level. We are not your average workplace. Ocean Infinity is seeking a Marine Crew Coordinator to ensure that all vessels are safely manned with relevantly experienced and competent personnel possessing the correct certification and qualifications to sail on vessels to which they are assigned and all other elements of crew management. To act as Cross Function between Operational, Fleet, People & Culture (P&C), and the 3rd Party Crew Management Company to maximise efficiency and utilisation of deployed personnel and equipment. Description and Main Purpose of the Job What will you do: Plan future manning of the fleet regarding maintenance and marine crew staff with a long-term view of becoming autonomous vessels; Strive to constantly improve efficiency in conducting autonomous/semi-autonomous operations; Responsible and to be the first point of contact to third-party crewing agent; Assisting with the crew recruitment for the Armada fleet alongside the third-party agent; Responsible for MLC compliance and arranging annual audits of third-party crewing agent activities; Maintain records; systems and paperwork in line with legal; statutory and/or Company requirements; Responsible for crew rotations and planning alongside the third-party agent; Acts as the first point of contact for all crew related matters; Responsible for ensuring that all crew related matters are dealt with efficiently and that information is communicated effectively to facilitate the maintenance of good employee relations; Provide timely updates to the Head of Fleet Management regarding Crewing issues; Ensure disciplinary and grievance matters are handled in line with company policies and by the relevant stakeholders; Working with the Master to ensuring that the duties of all positions, are conducted in a manner consistent with satisfying the obligations imposed upon the company and the job holder by Health, Safety and Environment Legislation, and the provisions of the company's management system; Document any accident, incident, near miss, non-conformity, safety observation or suggestion for improvement in line with company and legislative requirements; Assisting in investigating accidents, incidents and near misses or delegating where required; Develop and maintain a Succession Plan for the vessels; Provides visible guidance and operational leadership for implementing the Ocean Infinity management system consistently with Ocean Infinity policies in all facilities and operations; Participates in and assesses information provided during management reviews and directs actions to improve the management system continually and reduce risk in the workplace; Meets all management system needs for units/departments (e.g., controls, training, PPE, emergency response, corrective actions, and measures, including non-compliance / non-conforming items identified in audits) and participates in HSEQ-related activities as described in the management system; Initiates and participates in risk assessments as required for their field of responsibility and incorporates appropriate controls; Work with HSEQ and Head of Fleet Manager to ensures safe working procedures are developed, followed, and updated as required; Directs individuals under supervision to obtain any required competency or training, liaising with the Ocean Infinity Training Program; Includes appropriate aspects of the Ocean Infinity management system (e.g., quality, health, safety, environment, business continuity, human rights, etc.) when evaluating and selecting suppliers; Works towards the Ocean Infinity mission and objectives by setting and following up on relevant performance indicators; Drives Ocean Infinity’s Health & Safety, Environmental and Social goals and ensures that all decision-making supports those goals. Who you are: Previous Managerial and personnel management experience; Good practical experience with office tools: MS Office, Google Drive, Teams, e-mail, among others; Thoughtful, thorough and conscientious; Interested in others and strives to act in the best interests of the team; Ability to take ownership and engagement in the work; Integrity, credibility and maturity for confidential issues; Ability to handle sensitive and confidential situations with diplomacy; Ability to work as a trusted advisor with senior stakeholders; Excellent time management skills and ability to prioritize work in a fast-paced environment; Strong interpersonal and people management skills; Driven, proactive and able to work autonomously with little supervision towards the company's purpose; Critical thinking and ability to show initiative; Open and receptive to new and different ideas; Ability to work well in a team and independently; Enthusiastic about protecting people and the planet. Desirable: Qualifications in Personnel Handling or Management; Minimum 3+ of professional experience in a similar or related field, i.e. marine crewing or personnel handling. What you can expect: At Ocean Infinity, we believe in creating equal opportunities for all, celebrating each and everyone’s differences. We are driven by transforming the industry, through our technology, thoughts, behaviours and actions. Being inclusive and respectful to all is fundamental to who we are. It is the right thing to do and enables innovation and creativity to thrive. There is more work to be done, and we know that we aren’t perfect, but our commitment to these values is unwavering. They are central to our mission and the impact we have on the industry, meaning, we cannot live without them.
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