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Requisition ID: 269474 Relocation Authorized: None Telework Type: Part-Time Telework Work Location: Warrington Personal Assistant (PA) - Warrington Company Overview: Bechtel helps clients deliver projects of purpose that create a lasting positive legacy globally. These projects create jobs and grow economies; improve the resiliency of the world's infrastructure; connect communities to resources and opportunities; get us closer to net zero; tackle critical environmental challenges to protect people and the planet; and accelerate progress to make the world a cleaner, greener, safer place. What we offer: At Bechtel we offer a competitive salary package with the opportunity for flexible working to achieve greater work-life balance. Employee wellbeing is at the centre of our business and Bechtel is committed to offering you the benefits and resources to live healthy lives. We can offer: Flexible Working Private Medical Coverage Life Insurance Program Pension Scheme Employee Assistance Program Long Term Disability Scheme Our Commitment Project Description: The Project is the extension to an existing process plant located on a nuclear site in the NW of England, UK. The extension will add two process trains in close physical proximity to the customer’s existing operating plant and will require significant tie-ins to operating systems and physical assets. The Project scope includes Pre- Feed Optioneering, production of a Concept design, followed by FEED and EPCM and will be executed with a consultant organisation who are experienced in design and management of risk – safety case and permissioning of UK Nuclear facilities. The design consultant is also located in the NW of England and frequent travel to and working from, their design office and the Project site location will be required. Essential Job Duties Provide administrative support to the project team to include: Assist manager(s) in coordinating domestic and international travel (air and ground transportation) and visas, prepare detailed itineraries Assist manager(s) in preparing expense reports Receive and screen phone calls/visitors and directs them appropriately Manage visitors providing required notification/coordination to security Welcome and escort visitors, arrange temporary workspace, as necessary Utilizes software and applications to prepare deliverables such as reports, presentations, organization charts, etc. Monitor and provide input to project tools and tracking systems as required Plan and coordinate general office service needs (automation, facility, etc.) Operate standard office equipment and automation tools Arrange for mail and courier services Coordinate internal and external meetings; arranging for facilities, equipment, conference calling services, catering, etc. Prepare and distribute notices, agendas, information packets and meeting minutes as required Communicate effectively with the client, field personnel, and other project team members to ensure tasks/deliverables are efficiently completed Coordinate requests from project departments and other organizations: determine action on important or emergency matters; redirect to appropriate individuals in the absence of manager(s) Maintain manger(s)’ calendars as required and schedule and reschedule appointments based on manager(s)’ commitments and priorities Work collaboratively with the other members of the project team to ensure alignment and execution of tasks Perform / assist with other general administrative or clerical duties as assigned Complete work assignments independently and ensure coverage when absent from project• Basic Qualifications: Have a combined minimum of 4 years’ experience (administrative or secretarial). Experience must have been obtained within the past 7 years. Demonstrate a high degree of individual initiative, discretion and diplomacy Be able to organize and prioritize administrative deliverables Have strong interpersonal and customer service skills Have ability to work flexibly and collaboratively across all levels of the organization Have professional reception and telephone practices Advanced oral and written communication skills required Advanced knowledge of grammatical rules, spelling, composition, and punctuation required Advanced knowledge of common office procedures and tools (MS Outlook, MS Word, MS Excel, MS Power Point) Advanced skills in conference/meeting arrangements Experience in preparation of meeting minutes and/or notes Advanced skills in travel arrangements and coordination, both domestic and international Have ability to work overtime with little notice Must be flexible and able to accept and quickly adapt to changes in work focus Preferred Qualifications Previous Bechtel experience working in an administrative or other relevant role A thorough knowledge of the Bechtel organization is highly desirable At least 1-year experience using Aconex Proficiency Level: Administrative & Secretarial - Intermediate Filing & Document Management - Intermediate Document Management Systems - Basic Office Automation Skills - Word, Excel, Outlook - Intermediate Effective leadership skills Strong organizational skills Proficiency and experience in managing project administrative functions Experience in the training and supervision of personnel Knowledge of budgeting and cost monitoring Knowledge of Bechtel’s organization, policies, and procedures Well-organized, detail-oriented, self-motivated with strong prioritization, follow-up and multi- tasking skills. Ability to exercise independent judgment with confidentiality and diplomacy. Exposure and/or willingness to work with a variety of databases and reporting tools. Polished demeanour possesses strong interpersonal communication skills both verbal and written to contribute to the development of a climate of trust, openness, and integrity within the team. #LI-AF99 Shaping tomorrow together Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. www.bechtel.com Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. We're creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive: [email protected].